About VIRTUS

VIRTUS Data Centres is the UK’s fastest-growing data centre provider which owns, designs, builds and operates the country’s most efficient and flexible data centres.

In May 2023 we announced our plans to expand into continental Europe, with our first data centre due to open in Berlin in 2026, to be quickly followed by two full campuses and expansion into other countries in the pipeline.

Our purpose is to serve humanity by being an active, positive participant in the 4th Industrial Revolution. When we talk about our purpose, we refer to our customers’ customers; the child playing a computer game, the person watching their favourite movie, booking a medical appointment, a plane ticket, a hotel or doing their online banking; those things can’t be done if we don’t do our job.

Our mission is to consistently exceed the expectations of customers through innovative, high-quality solutions and services. We employ intelligent thinkers – people with positive attitudes, who add to the quality of our customer proposition and business.

We value individual endeavour and initiative and encourage teamwork and togetherness because collective experience and expertise is VIRTUS’ greatest strength.

Job Summary

As a Facilities Assistant, you’ll play a crucial role in ensuring the smooth day-to-day operations of our Data Centre Sites. You’ll support the facilities management team in delivering essential ‘soft’ services to create a safe and welcoming work environment. This is a varied role within a rapidly growing organisation.

Duties and Responsibilities

• Financial Management: Overseeing financial operations using the VIRTUS SAP system, including budget reporting and managing purchase orders and invoices.
• Supplier Coordination: Liaising with suppliers for quotes, orders, deliveries, and resolving any issues related to services, invoicing, and site attendance.
• Facilities Management: Ensuring the cleanliness, safety, and maintenance of the site through regular walkthroughs and coordination with vendors and contractors.
• Administrative Support: Providing comprehensive administrative support to the facilities team, including managing access requests, maintaining records, and handling credit card receipts.
• Inventory and Supplies Management: Managing and maintaining inventory for stationery, first aid kits, health and safety items, branded clothing, PPE, and welfare items.
• Event and Meeting Coordination: Organizing and planning events, arranging catering, and ensuring meeting rooms are tidy and well-stocked.
• Compliance and Documentation: Ensuring up-to-date insurances, TV licenses, and asset tagging of white goods are maintained and displayed as required.
• Point of Contact: Serving as the first point of contact for staff reporting facilities issues and requests for uniforms and PPE.
• Miscellaneous Duties: Handling any other reasonable requests made by the line manager or Senior Central Operations Director.

What success looks like in 12 months:

In 12 months’ time the Facilities Assistant will be able to manage and take ownership as needed of all tasks relating to soft services. The successful candidate may also have opportunities for advance learning to progress withing the organisation.

Person Specification

• Experience working in a facilities role is preferred, but not required
• Strong organizational and administrative skills
• Ability to work as part of a team
• Attention to detail
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks based on urgency
• Flexibility to work varying hours and days as needed
• Some Financial experience, background or understanding of PO process is desirable
• Numerically competent, with previous experience using excel (to include pivot tables etc).

In line with VIRTUS’ Vetting Policy the successful applicant must be willing to undergo a BS7858 screening process.

Additional Information

This role will be mainly based at Stockley Park Campus, will require occasional planned travel to other sites including Slough, Hayes, Enfield.

Remuneration package and benefits:

Private healthcare

Pension contribution scheme

Eye and dental care benefit

Discretionary bonus

Income Protection

Life Assurance

Cycle to work scheme

Annual travel card loan

Tech Scheme

Electric car scheme

Workplace extras - Byond card and Extras discount